Privacy Policy

Government Graduate College Asghar Mall, Rawalpindi respects your privacy. This notice explains what personal information this website collects, why, how it is stored and protected, who can see it, and how long it is kept.

Last updated: 27 August 2026.

1. Information we collect

• Online admission applications. Applicant and father/guardian name, CNIC or B-Form number, mobile number and email, address and domicile, date of birth, gender, religion, blood group, previous academic records, and the documents you upload (CNIC/B-Form, photograph, result cards, and — for lateral entry — an associate-degree marksheet).
• Alumni registration. Name, batch and programme, contact details, current profession and organisation, an optional photograph, a short candid note, and a verification document (a college ID card, degree, or certificate) used to confirm you studied here.
• Student, staff, and administration portals. Academic and roster records used to run attendance, results, notices, and related services for enrolled students and staff.
• Contact form. The name, email, and message you send us.
• Basic technical data. The IP address of a submission is recorded to help prevent spam and abuse.

2. How we use your information

We use the information only to process and verify your admission application, to operate the alumni network and student/staff portals, and to respond to your enquiries. We do not sell or rent your personal data, and we do not share it with third parties for marketing. We may share the minimum necessary information with the relevant education authority (for example the University of the Punjab or the Rawalpindi Board) where this is required to complete your enrolment or results, or where the law requires it.

3. How we store and protect it

• The website is served over a secure (HTTPS) connection.
• Uploaded documents (CNIC/B-Form scans, certificates, photographs) are stored in a private location that is not publicly accessible — they can never be reached through a public web address.
• Uploaded images are re-processed on upload, and files are given system-generated names, to reduce security risk.
• Application details and documents are viewable only by authorised college staff and the relevant admissions committee, through a password-protected screen.

4. Who can access your information

Access is limited to authorised college staff, the admissions committee, and the administration office, on a need-to-know basis for the purpose you provided it. Login credentials for the portals are never stored or displayed in readable form.

5. How long we keep it

Admission application data is kept for the current admission cycle and for the college's own record-keeping. Alumni records are kept while you wish to remain listed. You may ask us to correct or remove your information at any time (see below).

6. Your choices

• Alumni listing. When you register as an alumnus you choose whether to be listed publicly at all, and whether your contact details are shown — you can change this by contacting the college.
• Correction or deletion. You may request that we correct or delete your personal information by contacting the college office.

7. Contact us

For any question about your data, or to request a correction or deletion, please reach the college through the Contact page or the college office.

This policy may be updated from time to time; any changes will be posted on this page.